If you are looking to improve the process of creating and maintaining your technical writing, using XML content management is a smart way to achieve this goal.
XML stands for Extensible Markup Language and is a way to streamline the creation and management of your organization’s technical writing. By allowing users to quickly and easily develop procedures, along with reusing existing ones, it provides a simple workflow and approval method that enables a much more efficient publishing process.
This may be all very well, he says, but my company or business doesn’t have the technical know-how to implement this, what can we do?
Using the experts
Without the experience and knowledge of using XML content management, or another similar system, organizations and individuals often find it difficult to implement one with enough competence to really help with their technical writing process.
This is where it is a good idea to enlist the help of an expert in the field, and if you choose a team that has extensive experience working within the structured writing industry, they will be able to help you implement a new one based on XML. system, while helping to train users and staff to individually required levels.
Benefits: content reuse
Improving productivity by reusing old content is one of the main benefits of using XML content management, especially when working with technical writing, such as policies and procedures.
By creating a single source of content, you can update the master copy of your policies and procedures, for example, and this will be replicated in each of the other documents and files that use and display this information.
As an additional example, if one of your company’s policies changes, such as a disclaimer sent to clients, editing it in the single source document will automatically update it in all other documents that contain this information.
When creating policies and procedures, it can be an extremely time-consuming process for users to navigate and find the right ones they are looking for. In particular, if you are in a large organization, manually searching hundreds of documents is certainly not an ideal scenario.
By using metadata, users can search much more easily and efficiently, allowing them to find the right policies and procedures in much less time.
Many companies and organizations are finding that once they understand how XML content management can help with their technical documentation, it has made a significant difference in the efficiency and optimization of their content process.
Engaging with a company with experience in the field paves an easy path to managing XML content for your business. So why not explore XML and how easily it can help you with your content management demands?